Application process
- Complete application form.
- Provide either photo samples of your signage/display, or set up a meeting date and time for items to be brought in.
- Samples can be sent in by e-mail (jpg) or dropped off at Market office.
- Meetings can be arranged during Market office hours:
- Tuesday to Friday: 8 a.m. to 3 p.m.
- Saturday: 7 a.m. to 2 p.m.
- Upon approval of items (or services), two operating dates yearly will be determined between vendor and Market staff.
Table information
The Kitchener Market currently offers non-profit space on the lower level of the market.
Approved on a first come, first serve basis for vendors who have been approved by market staff. Vendors can book ahead, but must contact the market office by Wednesday at 4 p.m. before the intended Saturday.
Other important information
- Organizations may display only those items/signs they have been approved for.
- Vendors may not sublet or rent out their booth to another seller.
- Occasional use of booth sitters is permitted; the applicant is responsible for ensuring the volunteer/booth sitter follows these regulations.
- Booths should have an attractive and professional appearance, enhanced by good presentation and cleanliness. Any extra display material provided over and above what will fit on the tables provided must be cleared with market staff before market day.
Hours of Operation
Saturday: 7 a.m. - 2 p.m.
- Vendors must be set up by 7 a.m. and stay until 2 p.m. on market days. Late comers cannot be guaranteed a booth. Late setups and early takedowns are very disruptive to the customers and other vendors. Set up can be done between 5 and 8 p.m. on Friday evening or before 7 a.m. on Saturday. If you are not able to get to the Kitchener Market until later, please discuss this with market staff ahead of time.
- Vendors must be fully packed and ready to leave 1 hour after the close of the market. Table vendors may not leave the market early. Vendors will not pack up before the end of market hours.
Security
The Kitchener Market has security that patrols the area however the venue is a downtown public space. It is the exhibitor’s responsibility to watch your items at all times. Do not leave your booth unattended. The Kitchener Market is not responsible for theft or damage of any items at any time.
Parking
Market vendors are not permitted to park in the P2 parking garage as the spots are limited
Policies and procedures
Rules and regulations
- All items display must comply with all Federal, Provincial and Municipal laws, standards and policies regarding the sale of these products.
- The reservation dates for tables will be allocated in a manner viewed as being in the best interests of the City.
- If, at the sole discretion of the City, a vendor is not making a positive contribution to the Kitchener Market, is the recipient of complaints concerning items, or is not in compliance with the City Behaviour Management Policy, then the vendor may lose his/her right to operate within the Kitchener Market.
- Smoking is prohibited on the Kitchener Market premises.
- Items and signage must be displayed in a manner approved by the City, at the City’s sole discretion. Tables and chairs are the only equipment pieces provided to the vendor.
- The vendor must supply his/her own equipment including, but not limited to, lamps, electric outlet adapters, extension cords. The City reserves the right to limit the total electrical amperage to the assigned licensed space.
- Display and signage must be approved by the City and must not exceed 3 feet in height by 3 feet in width maximum height at floor level.
- All displays must be safe and aesthetically pleasing, at the sole discretion of the City, and in accordance with City policies.
- Signage shall contain no misleading information.
- Common aisles must be kept clear of all equipment and stock at all times. All additional equipment must be stored out of view within the assigned licensed space.
- Vendors are solely responsible for clean up of the assigned licensed space.
- Loading and unloading is permitted in the designated loading zones as assigned.
Hours of Operation
Saturday: 7 a.m. - 2 p.m.
- Vendors are to be fully operational no later than 7 a.m. and begin break down no earlier than 2 p.m. on Saturdays.
- Vendors are required to vacate the Kitchener Market premises within one hour after closing. Kitchener Market’s hours and space allocation are subject to change at the discretion of the City.
- Cancellations must be received by the City Kitchener Market staff within 48 hours of their Saturday booking. The City reserves the right to adjust or alter the policies and regulations as is necessary for the operation of the Kitchener Market.
Waiver of Rights
The Vendor (for itself and its insurer) hereby releases the City and its employees and agents and waives any rights, including rights of subrogation; it may have against them for compensation for any loss or damage occasioned by Vendor or loss of use of property of the Vendor.
Covenants Joint and Several
If there is more than one proprietor or partner in the Vendor’s business all covenants and agreements on the part of the Vendor are joint and several by such persons.
Severability
If any provision in this Agreement is held by any court to be invalid, void, or unenforceable, the remaining provisions will nevertheless continue in full force and effect.
Hold Harmless
The Vendor personally, and jointly and severally, agrees to indemnify and hold harmless the City from and against any and all losses, claims, actions, damages, liabilities, costs and expenses, including reasonable legal fees, in connection with loss of life, personal injury, damage to property or any other loss or injury whatsoever, arising from or out of any occurrence in, upon or at the Vendor licensed premises or at the Kitchener Market, or arising from or out of the occupancy or use by the Vendor of the licensed premises or the Market by the Vendor. If the City shall be made a party to any litigation commenced by or against the Vendor, then the Vendor shall protect, indemnify and hold the City harmless and shall pay all costs, expenses and reasonable legal fees incurred or paid by the City in connection with such litigation. The Vendor shall also pay all costs, expenses and legal fees that may be incurred or paid by the City in enforcing the terms covenants and conditions of this Agreement.
Conduct of Business
The Vendor agrees to abide by all the rules and regulations established by the City, as determined in the City’s sole discretion and as detailed in this license agreement.
Provisions
- Occupancy Granted: The City hereby grants to the Vendor the nonexclusive privilege to operate a day table for the display of ____________________, at the Kitchener Market, located at 300 King Street East, Kitchener, Ontario, (hereinafter, the "Kitchener Market".)
- Term: The term of this Agreement (the "Term") will be commencing ______________ and ending ___________ unless terminated earlier, at the sole discretion of the City. The Term is renewable solely at the discretion of the City.
- Conduct of Business: The Vendor agrees to abide by all the rules and regulations established by the City, as determined in the City’s sole discretion and as detailed in SCHEDULE A - "Corporate Vending Policies & Procedures Rules and Regulations", attached to this Agreement.
- Hold Harmless: The Vendor personally, and jointly and severally, agrees to indemnify and hold harmless the City from and against any and all losses, claims, actions, damages, liabilities, costs and expenses, including reasonable legal fees, in connection with loss of life, personal injury, damage to property or any other loss or injury whatsoever, arising from or out of any occurrence in, upon or at the Vendor licensed premises or at the Kitchener Market, or arising from or out of the occupancy or use by the Vendor of the licensed premises or the Market by the Vendor. If the City shall be made a party to any litigation commenced by or against the Vendor, then the Vendor shall protect, indemnify and hold the City harmless and shall pay all costs, expenses and reasonable legal fees incurred or paid by the City in connection with such litigation. The Vendor shall also pay all costs, expenses and legal fees that may be incurred or paid by the City in enforcing the terms covenants and conditions of this Agreement.
- Waiver of Rights: The Vendor (for itself and its insurer) hereby releases the City and its employees and agents and waives any rights, including rights of subrogation; it may have against them for compensation for any loss or damage occasioned by Vendor or loss of use of property of the Vendor.
- Covenants Joint and Several: If there is more than one proprietor or partner in the Vendor’s business all covenants and agreements on the part of the Vendor are joint and several by such persons.
- Entire Agreement: This Agreement is and will be considered to be the only Agreement between the parties hereto. All prior negotiation, representation and Agreements between the parties are merged herein. This Agreement and the attachment(s) may be amended or modified only by written instrument executed by all parties.
- Severability: If any provision in this Agreement is held by any court to be invalid, void, or unenforceable, the remaining provisions will nevertheless continue in full force and effect.
Contact Us
Kitchener Market
Kitchener Market, 300 King St E, Kitchener, ON N2H 2V5
Phone: 519-741-2287
TTY: 1-866-969-9994
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